Restaurant bookkeeping is the foundation everything else sits on. If your financial records are wrong at the daily level, your financial reporting will be wrong at the monthly level too. We keep your books current, accurate, and ready for tax season, not scrambled together in a panic.

We know restaurants must keep financial records for six years under UK law, so we build a system that stores everything correctly from day one. No lost receipts, no guessing at bank statement entries months later, no gaps in your financial data when HMRC comes asking.

We Reconcile Your EPOS, Card Payments and Cash Every Day

Your point of sale system records every sale. We match that against your card terminal, your bank deposits and your cash takings every single day. Daily reconciliation catches errors and discrepancies while they are still small and easy to fix, instead of turning into a mystery three months later.

We also reconcile Deliveroo, Uber Eats and Just Eat payouts against what your EPOS says you sold. Delivery platform commissions eat into margin fast, and most restaurant owners underestimate how much. We show you the true profitability of every delivery order, not just the headline sales figure.

We Keep Your Accounting Software and Financial Processes Working Together

We set up cloud accounting software properly from the start, whether that is Xero, QuickBooks, or restaurant accounting software built for hospitality. Good bookkeeping software does most of the heavy lifting, but only if your financial processes feed it clean, accurate financial records rather than a shoebox of receipts.

We also run regular bank reconciliations, so every financial transaction on your bank statement matches what your books say happened. That keeps your accurate financial records audit-ready and gives you real financial visibility, not a rough guess at where you stand.

We Track Food Costs, Labour Costs and Prime Cost So You Know Where Profit Goes

Food costs and labour costs are usually the two biggest expenses in any restaurant. We track ingredient price increases, supplier costs and portion sizes so your food cost percentage stays where it should, even as rising costs put pressure on every supplier invoice.

We work out your cost of goods sold properly, separating food purchases from packaging and other goods sold through the kitchen. We do the same for labour, watching overtime, holiday pay and National Insurance so your labour cost percentage does not creep up unnoticed. Together, food costs and labour costs make up your prime cost, the single number that tells you fastest whether a restaurant is healthy or in trouble.

We also help with recipe and menu costing, so you know the real margin on every dish before it goes on the menu, not after a busy month of selling it at a loss. Portion-cost analysis and menu profitability reviews are part of that, alongside honest supplier cost comparisons when your usual wholesaler puts prices up.

Restaurant payroll is more complicated than most industries. You have full-time chefs, part-time front-of-house staff, casual weekend workers, and everyone on different shift patterns. Add tips and service charges into the mix and payroll management becomes a specialist job on its own.

We run your payroll software, calculate holiday pay correctly, and handle National Insurance and pension contributions without you needing to understand the rules yourself. We also set up compliant tronc arrangements, so tips are shared and taxed the right way under current rules, and we compare staff scheduling against revenue so labour spend actually matches how busy you are.

Get this wrong, and you are looking at HMRC penalties, unhappy staff, and hours of your own time spent fixing it. Get it right, and payroll becomes something you never have to think about again.

A profit and loss statement tells you whether you made money. It does not tell you why. We prepare monthly management accounts that break your numbers down by food, drink, labour and overheads, so you can see exactly which parts of the business operations are working and which are not.

We report gross profit, net profit and operating profit clearly, alongside a simple balance sheet so you understand your restaurant's financial position, not just its trading performance. We also track operating expenses and flag legitimate tax deductions your restaurant might be missing. If a menu item is losing money or a shift pattern is burning through wages, you will see it here first, not eight months later in your annual accounts.

We also track revenue per cover, average customer spend, and table turnover, so you can see not just how much you sold last month, but how efficiently you sold it.

Opening a new restaurant costs more than most people plan for, once fit-out costs, kitchen equipment and the weeks of quiet trading before word gets around are all added up. We help build realistic start-up budgets and put together financial forecasts that lenders and investors actually want to see.

If you are looking at restaurant funding, whether that is a bank loan, an investor or an owner-funded opening, we make sure the numbers behind your plan hold up to scrutiny. We also support franchise accounting for multi-unit operators, and we build seasonal trading forecasts so Christmas, summer trade and a quiet January do not throw your cash flow off course.

Restaurant accounting typically costs somewhere between £150 and £400 a month for a full service package covering bookkeeping, VAT, payroll and management reporting. Smaller sites with simpler needs can start closer to £75 to £150 a month, while larger or multi-site restaurant businesses often pay £400 to £600 or more.

A typical package tends to include:

• Daily bookkeeping and EPOS reconciliation
• VAT returns and Making Tax Digital compliance
• Payroll, tips and tronc management
• Monthly management accounts and cash flow reporting

This is a rough average. It is not a fixed quote. The actual cost for your restaurant depends on your turnover, transaction volume, number of staff, and how many sites you run.

The price is a rough guide, and the actual cost varies from one restaurant to the next. Whatever package you choose, our restaurant accounting stays focused on the numbers that actually move your bottom line. Get in touch, and we will give you a proper figure based on what your business actually needs.

We only work with hospitality clients, so every recommendation we give comes from real restaurant experience, not a generic playbook. UK households spent around £151.4 billion on food and drink eaten out in 2025, and with 99.85% of UK private-sector businesses classed as SMEs, most restaurants are competing hard for a share of that spending. You need accounting services built for that pressure, not a bolt-on service from an accountant who mostly works with shops and offices. As a specialist accountancy firm, we understand the financial pressures restaurants face.

Here is what you get when you work with us:

• A qualified accountant who already understands hospitality, not one learning on your invoice
• Daily bookkeeping and reconciliation, not a yearly scramble before your accounts are due
• Cloud accounting software set up properly from day one, with real financial visibility whenever you need it
• Clear, plain-English financial statements and professional advice you can actually act on

We also work with owners who currently do their own bookkeeping and want to hand it over properly, and with restaurants going through due diligence during a sale, acquisition, or restaurant valuation. A restaurant's financial health matters just as much when you are buying or selling one as it does day to day, and we support both sides of that process.