Our managed payroll service covers the full payroll process, including payroll processing and reporting, from start to finish.

We Run Your Monthly Payroll And Handle Every Salary Payment

Each pay period, we calculate gross salary, tax, National Insurance, and any deductions for every employee, checking figures before anything goes out, so your team gets paid accurately and your salary payments land on the right date every time.

We also handle new starters and leavers as they happen, updating tax codes, pension deductions, and student loan repayments the moment someone joins or leaves, so nothing gets missed at your next payroll run.

We Use Secure Payroll Software To Protect Your Employee Data

We run your payroll through professional payroll software with encryption and secure cloud storage, so your employee data stays protected. Every payslip, report, and record is stored safely and only visible to people who need it.

Your staff also get an employee self-service portal to view payslips and other payroll documents whenever they need them, which cuts the emails your HR team gets asking for a copy of last month's payslip.

We Manage Your Reporting And Compliance Requirements

Every payroll run gets reported to HMRC through Real Time Information, meaning your submissions go in electronically as your team gets paid. This has been part of UK payroll since PAYE began in 1944, and we keep on top of every rule change.

From P60s at year end to P45s for leavers, we manage the paperwork so you are never scrambling for a form or a figure, and if HMRC asks a question, we answer it.

We Keep You Ready For Payroll Year End And Benefits Reporting

Year end is where a lot of businesses fall behind, chasing P60s, P11Ds, and benefits figures in the last week of the tax year. We run these throughout the year, so year end is a formality, not a scramble.

We also work out what needs to go through payroll and what should be reported separately, such as certain expenses and benefits, a split that causes some of the more common payroll errors we see in new clients.

We work with small businesses that have outgrown a single spreadsheet, and growing businesses that have taken on staff faster than their systems can keep up. If your business size has changed this year, your payroll process probably needs to change with it.

We also work with businesses that already have internal payroll teams but want extra support around busy periods, holiday cover, or specific tasks like auto-enrolment and year-end. You do not have to hand over everything, some clients keep parts in-house and use us for the parts that carry the most risk.

Our clients span hospitality, construction, care, retail, and professional services. Each sector brings its own payroll quirks, from tips and service charges to shift patterns and site-based wage rates, and we already know how to handle them.

The Numbers Behind The Shift To Outsourced Payroll

There were 30.3 million people on UK payrolls in June 2026, and UK median monthly pay reached £2,632, up 4.3% on the year before, as payroll rules get more detailed and the margin for error shrinks.

From April 2026, the National Living Wage rose to £12.71 an hour for workers aged 21 and over, the rate for 18 to 20-year-olds rose to £10.85, an 8.5% increase, and the rate for 16 to 17-year-olds and apprentices rose to £8.00. If your workforce sits near these rates, one missed update can put your business in breach of National Minimum Wage law before anyone notices.

Payroll Looks Different Depending On Your Sector

Wage structures vary a lot by sector. In June 2026, median monthly earnings in finance and insurance sat around £4,330, against roughly £1,432 in accommodation and food services. Hospitality payroll often means tips, service charges, and variable hours on top of a lower base wage, which makes accuracy more important, not less.

Construction and care are similar, with shift patterns, overtime, and minimum wage checks that change from one pay period to the next, and we already know the rules so you are not figuring them out mid-payroll cycle.

Most businesses spend £4 to £10 per employee per month for a fully managed payroll service, or roughly £3 to £10 per payslip. Setup fees typically run £30 to £150, and auto-enrolment administration adds £1 to £3 per employee.

For a small business with five to ten staff, this usually works out at £25 to £130 a month in total, our rough price guide based on recent projects, not a fixed quote.

The price is a rough guide, and the actual cost varies with your headcount, how often you run payroll, and how much support you need beyond the basic payroll run. Get in touch for an exact figure.

Getting started is simple. Send us your employee data, current payroll dates, and details of your existing workplace pension if you have one, and we handle the data entry and setup, so you are not keying in every record by hand.

We run a test payroll before going live, checking every figure against your existing records so nothing gets missed. Once live, you send any changes each pay period, new starters, leavers, or salary increases, and we take it from there.

Switching From Another Payroll Provider Is Straightforward

If you already use a payroll provider and want to switch, we handle the transfer, collecting year-to-date figures, confirming National Insurance records, and linking into your HMRC account, so payroll history carries over correctly and nothing resets by accident.

Most businesses are fully switched over within one to two payroll cycles, with no gap in payroll and no risk to salary payments along the way.

We offer full managed payroll services, not just payroll processing. We manage HMRC requirements, pension contributions, and payroll data, keep your reporting accurate every pay period, and a managed service does not mean losing visibility, you still see everything.

Your payroll team or payroll department gets one main point of contact, so nobody chases different people for different answers. We handle data with proper security, confirm every payroll run before it goes out, and this is part of helping maintain consistency between what we process and what your team expects.

Costly errors usually come from data entry problems, missed HMRC requirements, or a payroll run that was not checked properly. We build checks into every payroll run to catch problems before payday, which is how we make sure your team gets paid accurately.

Employee experience matters as much as ensuring compliance behind the scenes, and ensuring compliance is not a one-off task; it happens every pay period. We provide payroll outsourcing solutions for organisations of different shapes, and every organisation is different, so we do not force your business into a fixed package that does not fit your business needs.

We also offer advice on where your money is going within payroll, because we are accountants first and can connect payroll costs to your wider financial position. We use software to do the heavy lifting, but we do not rely on automation alone, and every payroll run is checked by payroll experts, which keeps you in control of a process that is easy to lose track of when it sits with software alone.

Managing National Insurance contributions correctly is one of the more technical aspects of payroll. Vexo Accounting’s outsourced payroll service is built around UK payroll legislation, with every payroll run including the required RTI submissions to HMRC. When comparing outsourced payroll with keeping payroll in-house, cost is only one part of the decision. Our service also gives you the flexibility to scale payroll support as your business and headcount grow.

If payroll is taking up time you would rather spend growing your business, talk to us. Vexo Accounting supports businesses across the UK with payroll services, outsourced payroll, and payroll auto-enrolment, and we will build a service around what your business actually needs rather than a one-size package.

Getting started is a simple process. Send us a few details about your headcount and current payroll processing setup, and outsourcing the parts you do not enjoy becomes one short call away. The process from quote to first payroll run rarely takes long.

Request your free, no-obligation quote from Vexo Accounting today, and we will show you exactly what managed payroll looks like for your team.